Turn Every Training Session Into Clean Documentation in Seconds
FitNotes AI transcribes and summarizes your sessions so you can spend more time coaching clients and less time doing paperwork.
Everything You Need to Run Smarter
From first session to full studio, FitNotes AI grows with your business — no office manager required.
Session Documentation
Voice-to-Notes
Record your session with the FitNotes app or paste your notes. AI instantly formats them into clean summaries organized by client.
Auto-Generated Plans
Repurpose session notes into next-session templates and progress summaries without retyping anything.
Client Portal
Clients log in and see their own session recaps and progress charts — reducing your inbox load automatically.
Progress Tracking
Track reps, weights, and milestones over time. Flag clients who haven't hit their targets in 3 sessions.
Studio Operations
Multi-Trainer Hub
Add your coaching staff to one workspace. Every trainer's notes live in the same place, fully searchable.
Business Reports
See session volume, revenue per trainer, and client retention rates on a single dashboard updated weekly.
Stripe Integration
Sync sessions to your billing. Charge per session, per month, or by package — FitNotes handles the math.
Trainers Running Leaner
Solo trainers and small studios use FitNotes AI to reclaim 5+ hours per week.
Pinnacle Performance
Solo trainer processes 500 sessions per month without hiring an admin
Sarah Martinez was spending 12 hours weekly on session notes. After 6 weeks with FitNotes AI, she rebuilt that time into client acquisition.
Read case study →Apex Athletics
Three-trainer studio eliminates note backlog and cuts onboarding time by half
James Chen's studio struggled with inconsistent session tracking across trainers. FitNotes AI standardized every trainer's output in the first month.
Read case study →CORE Fitness Studio
Boutique gym owner scales from 40 to 130 active clients without adding staff
Before FitNotes AI, CORE's owner handled all documentation herself. Eight months later, she runs a three-location studio on the same admin headcount.
Read case study →Stop Writing Notes. Start Coaching.
Join 300+ trainers who run their admin on autopilot. No credit card required.
Common Questions
How does FitNotes AI turn my session into a summary?
You record your session using the FitNotes mobile app, or paste raw notes from your existing system. Our AI then processes the transcript and generates a structured summary — including exercises performed, weights and reps, client cues, and next-session recommendations. This typically completes in under 10 seconds per session.
Is my clients' health and training data secure?
Yes. FitNotes AI encrypts all data in transit (TLS 1.3) and at rest (AES-256). We do not use your session data to train our models. You can request a Data Processing Agreement (DPA) for your studio's compliance records, and all data can be exported or permanently deleted at any time from your account settings.
Do I need a fitness certification or credentials to use FitNotes AI?
No. FitNotes AI is a documentation and operations tool — not a clinical or medical device. You do not need a personal training certification, physical therapy license, or any professional credential to sign up or use the platform. We built it specifically for independent trainers and small studios who operate without those credentialing requirements.
What does FitNotes cost, and are there API fees buried in the pricing?
Plans start at $19 per trainer per month. There are no separate API fees, no per-note charges, and no setup costs. Your first 50 sessions each month are free. We use GPT-4o-mini under the hood, and we negotiate those API costs in bulk — so you never see a surprise line item. At typical usage (200–300 sessions/month), most solo trainers land well under $25/month total.
Can FitNotes AI integrate with my existing tools like Trainerize or Calendly?
FitNotes AI currently integrates with Google Calendar and Outlook for session auto-population, Stripe for billing sync, and Apple Health / Google Fit for client progress data. Direct integration with Trainerize and TrueCoach is on our Q2 roadmap — you can join the waitlist inside the app. We also offer a Zapier integration for custom workflows.
How long does it take to get started?
Most trainers complete onboarding in under 10 minutes. Create your account, connect your calendar, invite any staff members, and you're ready to log your first session. No credit card is required to start. If you hit any setup friction, our live chat support responds in under 2 hours during business hours.